If a discrepancy is discovered during inventory, what is the recommended action?

If a discrepancy is discovered during inventory, what is the recommended action?

• A. Reconcile immediately with supervisor and document discrepancy per policy.
• B. Ignore and proceed.
• C. Sell the discrepancy.
• D. Delete the item from records.

Answer: (A)

When you find a difference between the physical count and the records, you should quickly bring it to your supervisor and document it according to policy. This creates a clear, traceable record and starts the official reconciliation process, so the item can be verified, corrected, or investigated as needed. Prompt reporting also helps prevent further loss and keeps property records accurate. Ignoring the discrepancy or attempting to sell or delete the item would violate policy and could be treated as improper handling or theft.

When you find a difference between the physical count and the records, you should quickly bring it to your supervisor and document it according to policy. This creates a clear, traceable record and starts the official reconciliation process, so the item can be verified, corrected, or investigated as needed. Prompt reporting also helps prevent further loss and keeps property records accurate. Ignoring the discrepancy or attempting to sell or delete the item would violate policy and could be treated as improper handling or theft.